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How to Make your Recruitment Business More Productive?


This article has been submitted by Simplicity

Time, they say, is a precious commodity. ‘They’ are right, especially in today’s increasingly competitive recruitment environment. With the number of new recruitment businesses growing apace and the industry itself more buoyant than ever before, the pressure is on for agencies to be better, faster and smarter in order to gain and retain that all-important competitive edge.

Of course, this is often easier said than done. It’s a question of improving productivity – identifying the day-to-day functions that, while essential, remain time-consuming and often costly to the business: think administration.

There is no escaping the fact that all jobs in every industry involve some form of administration. It is as universal as the tea break. But at a time when employer demand for candidates is so high, the last thing any ambitious recruitment business owner wants to see is their consultants being slowed down by certain processes. It’s frustrating for consultants, and even more so for the owners of the business who can see that the time spent performing many admin tasks means less time speaking to prospects and candidates.

Indeed, take CRM as an example. It is estimated that the average recruiter spends half a day each week updating their agency’s CRM – the equivalent of one hour per day. While that may not seem like a lot of time taken in isolation, over the course of a month that equates to three full working days lost on this one task alone. Add the other admin duties that consultants undertake to the equation, and this number will quickly rise.

So, the question becomes this – if an agency is losing a minimum of three days a month per consultant (36 per year), can it achieve its growth goals? The answer is rather obvious.

Efficiencies can be achieved in any agency, regardless of whether it employs one or 100 consultants. We’re not just talking about streamlining essential processes; the systems being introduced need to be centralised and combine both back office and front office functions within a single point of entry. This is where GEMS from Simplicity comes into its own.

By having one system and one process, recruiters are able to reduce and even eliminate errors (which can be timely to rectify) and manage all essential functions quickly and efficiently. This further frees consultants to focus more of their time on doing what they do best – sales. At the same time, agency owners can use the reporting to gain real-time insight on management information, to make those all-important decisions.

It’s about identifying where the greatest impact will be felt and ensuring that whatever solution is adopted, the learning curve is gentle and takes minimal time to master. Get this right, and the growth targets that are currently being set for the new year ahead will become more achievable than you realise.


Simplicity is the ‘go to’ Growth Partner for start-up and existing recruitment businesses. They help recruiters achieve Faster, Smarter Growth by removing barriers and providing them with the critical tools needed to run long term, successful and profitable businesses.

They exist to make the business of recruitment as simple as possible, by providing recruiters with a comprehensive range of market leading, award winning and ISO 9001 certified financial, back office and support services.
As part of their solution we offer ‘GEMS’ the industry’s first FREE end-to-end Recruitment CRM and Workflow Solution. GEMS technology combines your front and back office systems into one seamless process. No longer do you need the hassle and cost of a standalone CRM and other systems to run your business. From CRM to payroll, right through to reporting, GEMS provides the complete technology solution and best of all its completely FREE to Simplicity partners.

Time is a valuable asset to you and your business. Partnering with Simplicity will give you all the time you need to focus on what you do best; win new business, manage existing clients and source the best talent. Simplicity can help you to achieve your growth aspirations and make your recruitment business a success.


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